Section 1. AUTHORITY
The subcommittee shall be governed by the policies and guidelines set forth by the Pikes Peak Area Council of Governments or as amended.
Section 2. AREA
The area to be served by the subcommittee is the Colorado Springs Urbanizing Area.
Section 3. NONDISCRIMINATION
No person or organization shall, on the grounds of race, gender, color, national origin, religion, creed or handicap, be excluded from participating in, be denied the benefits of, or be subject to discrimination from the subcommittee.
ARTICLE III: PURPOSE
Section 1. COMPOSITION AND REPRESENTATION
All PPACG member entities in the Colorado Springs urbanizing area are eligible for voting membership on the committee. Entities representative will be members upon submittal of a request for membership and identification of a representative, subject to review and recommendation by the PPACG Transportation Advisory Committee. Each entity, except the City of Colorado Springs and El Paso County, will have one voting member. The City of Colorado Springs and El Paso County are each authorized two (2) representatives.
Additionally, up to six (6) community organizations that meet the membership criteria are eligible for voting membership on the committee.
All members shall be entitled to an alternate who shall be selected in the same manner as the regular member.
PPACG staff are non-voting members of this committee and all subcommittees.
In addition, the Transportation Advisory Committee (TAC) Chairperson or designated TAC member shall be a non-voting member of the Transportation Enhancement Subcommittee.
Section 2. MEMBERSHIP CRITERIA
Members must meet the following additional criteria to be selected:
- Must demonstrate technical background and/or understanding of transportation enhancement issues in the Pikes Peak Region.
- Must be able to attend committee meetings and to assist in data gathering, analysis and other activities of the committee when requested by the committee to so do.
- Must represent a community organization or government entity with a demonstrated regional mission related to the purpose of the Transportation Enhancement Subcommittee.
Section 3. SELECTION
Members of the Transportation Enhancement Subcommittee shall make a recommendation to the Transportation Advisory Committee and to the PPACG Board of Directors, which at its discretion, will approve/disapprove the recommendation.
Section 4. TERM OF MEMBERSHIP
A full term of membership is three (3) years, which shall run from January 1 of the first year through December 31 of the third year. An individual appointed to fill a vacancy, the duration of which is longer than one and a half years, shall be considered to be appointed to a full term. A representative may serve no more than two (2) consecutive full terms, except in the event that a qualified individual can not be located to fill a specified vacancy. If this occurs, the Transportation Advisory Committee shall document that efforts have been made to locate another qualified individual and that such efforts have been unsuccessful. The PPACG Transportation Advisory Committee may, at its discretion, allow such a person to serve more than the two (2) allowed terms.
Section 5. ABSENTEEISM
Individuals missing three (3) consecutive, regularly scheduled meetings, or a total of four (4) regular meetings, during a twelve-month period shall be automatically reviewed by the Transportation Advisory Committee. When a representative has been absent for the second consecutive time or has been absent for the third time in any twelve-month period, the Transportation Enhancement Subcommittee Chairperson shall send, or cause to be sent, in a reasonable time a letter to such member at his/her address as entered on the committee's books, informing such person that another absence shall result in his/her membership being reviewed. If attendance at meetings does not improve, the Transportation Advisory Committee may take other actions including removal.
Section 6. VACANCIES AND APPOINTMENTS
The Transportation Advisory Committee shall screen and/or interview candidates for the Transportation Enhancement Subcommittee. All vacancies shall be filled by the process outlined in Article IV, Sections 1-4. Representatives shall be appointed to serve the remainder of the unexpired term which, if it is longer than one (1) year, shall be considered to be a full term.
Section 7. RESIGNATIONS
Members and representatives are encouraged to send written notice of intent to resign to the PPACG Executive Director and a copy to the committee chairperson as soon as possible but at least one (1) month before the termination date.
ARTICLE V: OFFICERS
Section 1. OFFICERS
Officers of the subcommittee shall consist of a Chairperson and Vice-chairperson.
Section 2. SELECTION OF OFFICERS
Only voting members of the subcommittee are eligible to be officers. The Chairperson of the subcommittee shall be selected by the Transportation Advisory Committee Chairperson through appointment or recommendation by the subcommittee. Vice-Chairperson shall be nominated from the floor. Nominees shall be presented to the membership for consideration at the last regularly scheduled meeting of each year. Election shall be at the first regularly scheduled meeting of the year and shall be by ballot with a majority vote electing the Vice-chairperson.
Section 3. TERM OF OFFICE
Elected officers shall serve for a term of one (1) year in accordance with the time schedule identified in Section 2. Such officers shall hold office until they resign, are removed, are otherwise disqualified to serve, or until their successors shall be elected, whichever occurs first. Officers may be re-elected.
Section 4. VACANCIES
A vacancy in any office shall be filled for the unexpired portion of the term. In the event of a vacancy in the office of vice-chairperson, the Chairperson may temporarily appoint a new vice-chairperson until such time as an individual is elected to fill the unexpired term.
The election for Chairperson and Vice-chairperson shall be held at a regularly scheduled meeting within sixty (60) days after the vacancy occurs. The election shall follow the nominating/voting process established by Article V, Section 2.
A member elected to fill an unexpired term of six (6) months or longer shall be considered to be filling a full term of office.
Section 5. REMOVAL AND RESIGNATIONS
Any request for removal of an officer will be submitted to the PPACG Transportation Advisory Committee and Board of Directors. The Transportation Advisory Committee, after investigation, may remove the officer and call for a special election for a new officer.
Any officer may resign his/her position as an officer at any time by giving written notice to the Chairperson of the Transportation Advisory Committee and the PPACG Board of Directors. Any such resignation shall take effect on the date of the receipt of such notice or at any later
date specified therein, not to exceed the expiration date of the regular term of the office. The acceptance of such resignation shall not be necessary to make it effective.
Section 6. DUTIES OF THE CHAIRPERSON
The Chairperson shall serve in the following capacities:
- Preside at all meetings of the subcommittee and shall be eligible to vote on all matters;
- Be responsible for the effective, efficient and timely conduct of the subcommittees' meetings;
- Perform such other duties as may be assigned from time to time by the subcommittee or requested by the PPACG staff assigned to the subcommittee; and
- Attend Transportation Advisory Committee meetings when possible and/or if requested by the Transportation Advisory Committee's chair.
Section 7. DUTIES OF THE VICE-CHAIRPERSON
In the absence of the Chairperson or in the event of his/her inability to act or if the office is vacant, the Vice-Chairperson shall perform all duties of the Chairperson, and when so acting, shall have all the powers and be subject to all restrictions of the Chairperson.
ARTICLE VI: MEETINGS, VOTING & QUORUM
Section 1. PUBLIC MEETING
All meetings of the subcommittee are open to the public. Citizens are welcome at meetings and may express their opinions at such times as designated by the agenda or when recognized by the Chairperson.
Section 2. REGULAR AND SPECIAL MEETINGS
- Regular meetings of the subcommittee shall be held quarterly at a minimum. Notice of said meetings and all available meeting materials shall be mailed to each subcommittee member at least seven (7) days prior to the meeting.
- Special meetings of the subcommittee may be called by the Chairperson in consultation with the PPACG staff or by written petition by any three (3) subcommittee members mailed or delivered personally to the Chairperson with a copy to the PPACG staff liaison. The PPACG shall fix the time, date and location for holding any special meeting. Subcommittee members shall be notified by mail/fax or electronic means, in person or by telephone of such special meetings, and said notice shall specify the nature of any and all business to be conducted at such meetings.
Section 3. VOTING
Voting members of the subcommittee shall be entitled to one (1) vote on all matters brought before a regular or special meeting of the subcommittee, provided a quorum is present. No proxy vote shall be allowed. All issues shall be settled by a majority vote.
Section 4. QUORUM
Thirty percent of the current voting subcommittee membership (rounded up to the nearest whole number) shall constitute a quorum. A quorum shall be necessary for the transaction of any official business at any meeting of the subcommittee.
Section 5. PROCEDURE
The latest version of Robert's Rules of Order shall govern the conduct of business at all meetings of the subcommittee except when such Rules are in conflict with these bylaws.
Section 6. SECRETARIAL DUTIES
The PPACG will meet the secretarial needs of the subcommittee and shall keep the bylaws as amended, minutes of all meetings of the subcommittee, a current membership list containing the names, addresses and telephone numbers of all subcommittee members, and all other official documents of the subcommittee.
ARTICLE VII: CONFLICT OF INTEREST
Action may be initiated by voting members at any duly constituted meeting of the subcommittee to alter, amend or repeal these bylaws and have new bylaws adopted. Notice of any proposed amendment to, or repeal of, these bylaws shall be presented at a duly constituted meeting of the subcommittee, and shall then be voted on at the next duly constituted meeting of the subcommittee. A copy of the current bylaws with the proposed changes shall be distributed to all subcommittee members at least thirty (30) days in advance of the meeting at which the amendment will be presented for approval. An affirmative vote by the majority of the subcommittee members is necessary for amendment adoption. The subcommittee's recommendation to amend these bylaws is then subject to approval by the PPACG Transportation Advisory Committee and the PPACG Board of Directors.
The PPACG Board of Directors may from time to time amend their bylaws, or change their policies, necessitating revisions in the bylaws of this subcommittee. Should such a case occur, the PPACG Chairman shall notify or cause to notify the Chairperson of the subcommittee to implement such changes.