Policy Overview

If a project is experiencing a cost-overrun, the project sponsor can address it by applying the following to the PPACG CAC, TAC and Board of Directors:

• Project sponsors may request to use local funds.
• Project sponsors may request adding additional money from unanticipated sources and
project reconciliation.
• Project sponsors may request to change the scope of work for a project* (changing the
scope of work cannot entail changing the inherent functionality/utility of a project).
• Project sponsors may request to cancel one of their own funded projects and use those
funds for cost-overruns on a different one of their own funded projects with remaining
funds returned to the regional pool.**

**If a project sponsor cancels or changes the scope of a project, any remaining funds will go back into the regional pool of funds. If there are remaining funds, those funds will be applied to other projects in the TIP that are also experiencing cost-overruns. Those funds will be allocated to projects based on their original score. This funding pool will be applied to project cost-overruns on a quarterly basis. The cancelled project is eligible for submission during the next call for projects.

My project is experiencing a cost overrun, what do I need to do?

Cost overruns are addressed on a quarterly basis. The following dates will be the next opportunities for project sponsors to address cost overruns:

Cost Overrun Questionnaire Due to PPACG Committee Recommendation Board Approval
Last day of October 2017 November 2017 December 2017
Last day of January 2018 February 2018 March 2018
Last day of May 2018 June 2018 July 2018
Last day of August 2018 September 2018 October 2018
Last day of November 2018 December 2018 January 2019

Project sponsors should fill out the cost overrun questionnaire for their respective project(s) experiencing cost-overruns and submit to PPACG along with a TIP amendment request letter via email by the relevant date listed above. All projects needing additional funds or scope changes will require committee recommendation and Board approval. Additional funds are never guaranteed for any project.